The importance of a collaboration tool for faster feedback on video files
Digital Pigeon26 August 2022
Sending large files such as images, audio, or video files can often cause headaches within a creative workflow. Being able to easily collaborate with your post-production team, clients or freelancers when working with video files is essential. Using a tool which actively enhances the ability to collaborate with video files has a vast array of benefits, which we have outlined below.
Reducing the back and forth with multiple parties
Emails take up a lot of time, and in one week the average employee spends at least 28% of their working week on emails. Searching for and collating information takes up 19% of the employee's time - which means nearly half a week is spent on these activities alone.
An online collaboration tool can help make things move faster. It also reduces the time spent back and forth with the involved parties in a project.
Simplifying and consolidating comments into one working environment
At the outset, it is vital to ensure your clients can preview your work - including being able to do it on any device or browser, as the trend towards remote working continues around the world.
When all parties are able to view any suggested changes and make real-time comments on a video file, the entire exercise becomes much faster. Shortening a project's timeline is made possible when one contributor is able to instantly see what the other party has suggested, and the working environment should facilitate a discussion on the best way forward, instead of having to reply to multiple emails, copying replies to several people.
A feature which has helped anyone working with video is the ability to add visual markups directly onto the video - removing the need for lengthy explanations, which may be misunderstood or misinterpreted and lead to delays or errors.
Seeing who has viewed or downloaded files
Tracking user activity and having clear oversight on the activities of your collaborators on a project enables you to better manage the entire workflow. This aspect of working with large video files shouldn’t be seen as ‘Big Brother’ watching your collaborators every movement - rather a way to see in real time the progress of a project through the workflow.
Receiving instant notifications
While there may be situations when greater levels of privacy or security are needed, instant notifications on the status of a file help track progress and ensure complete transparency. Even something as simple as being altered when a file successfully uploads or sends means you can focus on other tasks without the worry. Having the ability to then view comments or check a log of who has downloaded a file means you don't have to wait for your team to bring one another up to speed.
Digital Pigeon is a file-sharing platform that provides creative professionals a means to collaborate and manage their digital files or media. We help ease our customers’ pain points concerned with sending, receiving and managing large video files. We make life easier to upload and download large video files via Amazon’s Cloudfront Content Delivery Network (CDN) technology. Online collaboration upload and download speeds are faster than traditional methods. Try us today!